Govern your own scope, protect your own data, and stand behind your own evidence when the project gets hard.
The SI brought a methodology in the RFP. By week six it's drifted. Status reports are PowerPoint screenshots. Decisions are buried in email threads. Requirements have changed three times and no one's tracking it. You're accountable internally for project outcomes — but you're flying without instruments.
The SI says "this was always in scope." You think it wasn't. Without a defensible record connecting every requirement back to its SOW obligation, the argument is unwinnable. Change orders get accepted because there's no evidence to push back with.
Multiple testers, one Smartsheet. The first person to update a row overwrites everyone else. Defects go into a separate tool with no link back to the test that caught them. You sign off on a phase you can't actually prove was tested. The post-go-live issues you'll have were already visible if anyone had been able to see them.
Signed scope and obligations from the client.
Every artifact on your project — from SOW obligation to UAT sign-off — connected, traceable, and defensible. Your single source of truth, independent of whatever your SI brings.
Your SOW obligations become parent requirements. Every child requirement traces back. When the SI proposes a change, you can see immediately whether it's in scope or a change order. The record that protects you in a future dispute is created automatically, every day.
Independent multi-tester test cycles. Each tester records their own pass/fail. Defects created in one click from a failed test, linked back to the requirement that the test covers. Phase readiness scoring shows true completion — not the SI's optimistic status.
Key Decisions as first-class artifacts, with AI-generated summary documents. RAID logs that aren't a spreadsheet someone updates twice and forgets. Action items linked to the requirements and decisions they relate to. Six weeks in, you can still tell what was decided and why.
Your eventual operational owners — change management, training, ongoing support — can be in SaaSMap from day one. The documentation you'll need after go-live is being built throughout the project, not retrofitted in the last week. Scribe360 turns the build into the training material.
Customer data is never used to train AI models. BYOK supported at Enterprise — run AI through your own provider relationship. Full audit history at the artifact level. When the project ends, the platform doesn't go with the SI. The record stays with you.
A Fortune 500 client hires an SI to implement Oracle Cloud HCM. The SI brings their delivery methodology. The client team stands up SaaSMap as their independent system of record from day one.
Requirements get loaded from the signed SOW. Both teams work in the same platform. The SI's consultants generate test cases, run cycles, log defects. The client's business owners review requirements, approve test results, log key decisions.
Eight weeks in, the SI proposes a scope change. The client opens the traceability mind map, sees the requirement, sees its SOW parent, sees that the proposed change is genuinely out of scope. The change order conversation is data-driven, not adversarial.
UAT runs with 30 business testers across 7 functional areas. Independent results. Real defect tracking. The phase readiness score shows the true picture — not the SI's optimistic dashboard. Go-live happens on schedule.
A year later, the post-go-live audit finds the full record intact. The SI has rolled off. The client owns the platform, the record, and the operational documentation.
Illustrative example. Specific implementation details vary by engagement.
For most enterprise client teams, Business tier at $25/user/month is the right starting point — unlimited projects, all 14 modules, priority support, 5-seat minimum.
For larger programs with formal procurement, security review, and audit requirements, Enterprise tier from $49/user/month adds BYOK, full white-labeling, dedicated CSM, SLA-backed support, SOC 2 Type II attestation delivery, and custom DPA.
See full pricing →20% off Pro, Business, and Enterprise, locked for 24 months. Limited to the first 100 paying customers across all paid tiers.
23 of 100 spots remaining
Annual commitment required. Founding pricing applies to seat fees only.
SaaSMap is your platform, not your SI's. The record stays with you when the engagement ends.
SOC 2 Type II in progress. Custom DPAs. SAML SSO. Audit logs. VPC deployment available for ultra-large programs.
BYOK at Enterprise lets AI inference happen through your own provider DPA.
A 30-minute walkthrough using your actual scenario — requirements, testing, traceability. No abstract demos.